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Hotel Options & Costs

To offer an exceptional housing reservation experience, The Council and LEAF, Inc. is pleased to use Connections Housing as the official housing company for the 2019 Winter Institute and Lobby Day.

  • Special room rates have been negotiated at five different hotels in downtown Albany, NY. Attendees must register for the 2019 Winter Institute & Lobby Day prior to receiving housing links for this event.

  • All hotel reservations must be made online or through Connections Housing, our official housing service, and secured with a credit card. 

  • Hotel acknowledgments will be sent via the Connections Housing reservation system.

  • The Hilton Albany serves as the headquarter hotel and Pre-Institute events and committee meetings will be held here.

  • To take advantage of the special rates, be sure to book your reservation by January 30, 2019. Final  hotel reservation are sent to each individual hotel after this date. If you call your selected hotel prior to this date to confirm your reservation, it will not be available in the indivdual hotel reservation system at that time. We recommend confirming your reservation closer to the date of the event. 

  • If contacting hotels directly, you will not receive the special Institute rate and/or you may be directed to Connections Housing.

  • Each hotel provides parking at discounted rates with the purchase of an overnight stay. Parking will be provided at or near the Albany Capital Center for commuters at discounted rates.

Lodging Options and Costs

  • The Hilton Albany (Headquarter Hotel)
    40 Lodge Street, Albany, NY 12207
    www.hiltonalbany.com
    Rate: $189 – Single / Double

    Limited suites are available at higher prices. Please see Connections Housing reservation system for available options. Early departure charge of one-night deposit if room is not canceled with the required 72 hours. Parking is discounted to $6 per day and will be added to your hotel bill at time of check-out.

    The Albany Hilton WILL NOT accept purchase orders for charges totaling less than the one room night stay’s charge.

    Check-in Time: 4 p.m.
    Check-out Time: 11 a.m. 

  • Marriott Renaissance Albany Hotel (next to Albany Capital Center)
    144 State Street, Albany, NY 12207
    http://www.marriott.com/hotels/travel/albbr-renaissance-albany-hotel/
    $195 per night – Single 

    Discounted self-parking at $14 per day, per car will be added to hour hotel bill at the time of check-out. Complimentary WiFi.

    Important:  The Marriott Renaissance requires at check-in a credit card for payment of $50 per day for incidentals. These charges will be returned, if not used, at check out.

    The Marriott Renaissance DOES NOT accept purchase orders as a form of payment. In addition, they WILL NOT accept checks at time of check-in. If organizations want to pre-pay for a reservation, checks need to arrive no later than four weeks prior to check-in date. A credit card is still required at check-in for incidentals.

    Check-in Time: 4 p.m.
    Check-out Time: 11 a.m.

  • Hampton Inn & Suites Albany Downtown
    25 Chapel Street, Albany, NY 12210
    www.hamptonsuitesalbany.com
    Rate: $177 - Single / Double

    Self-parking not available. Discounted valet parking at $7 per day, per car added to your hotel bill at the time of check-out. Complimentary breakfast included.

    Check-in Time: 4 p.m.
    Check-out Time: 11 a.m.

  • Fairfield Inn & Suites
    74 State Street, Albany, NY 12207
    http://www.marriott.com/hotels/travel/albfd-fairfield-inn-and-suites-albany-downtown/
    Rate: $165 - Single / Double

    Complimentary valet parking available. WiFi and breakfast included.

    If you selected Fairfield Inn & Suites for your accommodations and are paying with a purchase order ahead of time, you must submit an organization check at check-in at the hotel.

    Check-in Time: 3 p.m. 
    Check-out Time: 12 p.m.

  • Holiday Inn Express
    300 Broadway
    Albany, NY 12207
    https://www.ihg.com/holidayinnexpress/hotels/us/en/albany/albba/hoteldetail
    Rate:  $135 Single / Double

    Complimentary self-parking, WiFi, and breakfast included. Complimentary local area shuttle within a five-mile radius from 7 a.m. – 11 p.m.

    Check-in Time:  3 p.m.
    Check-out Time:  11 a.m.

All room prices do not include applicable sales and occupancy taxes and include a commission payable to Connections Housing. Submit your tax-exempt forms and/or hotel purchase order diretly to the hotel once a confirmation is received. 

Hospitality Room Requests

If you require a hotel room to be used as a hospitality suite, please select suite. Costs for the suites vary up to $509 per night depending upon selection of the type of suite. 

How to Secure a Hotel Room Successfully!

  • To secure a room, the use of a credit card is required to guarantee your room. If a credit card is the final choice of payment for the hotel, it will not be charged until time of check out. Cards will be charged in the event of a late cancellation or no show with the first night’s room deposit.

  • If you are tax exempt, you must submit your tax-exempt forms directly to the hotel once a hotel acknowledgement has been received from Connections Housing. Fax numbers will be provided with your hotel acknowledgement and below.

  • If paying with a purchase order, you must submit your purchase order directly to the hotel once a hotel acknowledgement has been received from Connections Housing. Fax numbers will be provided with your hotel acknowledgement. The Marriott Renaissance DOES NOT accept purchase orders as a form of payment, nor will they accept checks at check-in. If you selected the Fairfield Inn & Suites for your accommodations and are paying with a purchase order ahead of time, you must submit an organization check at check-in at the hotel.

  • Tax Exempt Payment Policy - Only organization credit cards, checks or purchase orders will be allowed for hotel payment if you want to receive your tax exemption status. Use of personal credit cards for hotel room payment will exclude you from this tax exemption status and personal checks are not accepted. If presenting a school check at the time of check-in, a valid driver’s license is required.

Please remember to fax purchase orders, vouchers, and tax exempt documentation with your hotel acknowledgement number to:

Hotel FAX Numbers

  • Hilton Albany:                       (518) 462-8192

  • Marriott Renaissance
    Albany Hotel:                         (518) 992-2501

  • Hampton Inn & Suites
    Albany Downtown:                (518) 275-4502

  • Fairfield Inn & Suites:          (518) 434-6798

  • Holiday Inn Express:             (518) 478 -8187

Who Sends Me My Hotel Confirmation?

All hotel acknowledgements will be e-mailed directly from the Connections Housing once a reservation has been completed. Connections Housing will send the final housing list to each individual hotel three weeks prior to the event. You may confirm your reservation at the hotel at that time. 

If you have not received your e-mailed acknowledgement within a few minutes of your submitting your information, first check your computer’s “Junk Folder.” We have found that acknowledgements may get blocked by school district spam filters. Your acknowledgement number will also be displayed on the final web page of the housing process which you may print. 

Hotel Cancellation Policy

If you must cancel your hotel reservation, you must call your hotel 72 hours prior to arrival to avoid charges. Any cancellations prior to January 30, 2019 must be made directly with Connections Housing, or using the web link in your acknowledgment e-mail. 

  • Important Note: If a cancellation has not been made within the 72-hour-window, a one-night room rate deposit will be forfeited to your credit card automatically. No shows will be charged one night's room rate automatically. 

Need Assistance with Housing?

Contact:
Heather Petramale
Administrative Assistant,The Council

heather@nyscoss.org

T: (518) 449-1063

F: (518) 426-2229

Albany, NY (9 a.m. – 4:30 p.m. EST)