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Procurement Card (p-Card) Program

The Council has partnered with the New York State Association of School Business Officials (NYSASBO) to offer a competitive and fully customizable Procurement Card (p-Card) Program. 

This free member service harnesses the power of community to provide a p-Card program unlike those offered by many banks because it offers competitive rebates for purchasing goods and services in your school district.

The p-Card streamlines the purchasing process by automating the procurement process resulting in time and money savings. As a member of The Council, you can join this no-fees program*, which is currently used by over 600 school districts across 15 states.

How Does it Work?

Purchasing Cards or p-Cards look and operate similarly to credit cards; however they do not carry a revolving line of credit. These special cards have limits to control transaction amounts, purchases, and locations where purchases can be made. The authorization parameters can be reviewed and managed 24/7 through a secure web portal by district administration. 

Other key advantages to the p-Card Program include:

  • Eliminating the cost and hassle of negotiating a purchasing card contract;

  • Providing a tested, easy-to-use program with no startup costs or annual fees to the district;

  • Combining purchasing power to provide a larger rebate than could be obtained with a stand-alone district contract;

  • Allowing your school district to ensure adequate controls and proper audit trails;

  • Creating a user group/support network not obtainable with multiple programs and different contracts;

  • Providing excellent training and user group support.

To learn more about the p-Card program :

  • Visit NYSASBO p-card Program for program details and facts. Includes training links, steps to get started and sample Board of Education resolution for adoption.

  • Contact Amanda Grace Wing, NYSASBO Marketing Coordinator, at Amanda@nysasbo.org or (518) 434-2281 with questions and to submit application materials.

  • Visit Illinois ASBO (our p-card Partner) to download application documents and to start the credit process with the bank.

    *fees will only be incurred for late payments and standard ATM fees.